Privacy Policy

1. Introduction

The European Society of Physical and Rehabilitation Medicine ("ESPRM", "we", "us", or "our") is committed to protecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your personal information when you visit our website at esprm2026.com ("Website") or interact with us in relation to the ESPRM 2026 event.

2. Information We Collect

We may collect the following types of information:

• Personal Data: Name, email address, postal address, phone number, and other information you provide when registering for events, subscribing to newsletters, or contacting us.
• Usage Data: Information about how you use the Website, such as IP address, browser type, pages visited, and time spent on the Website, collected via cookies and similar technologies.
• Event-Related Data: Professional details (e.g., job title, institution) and preferences related to the ESPRM 2026 event.

3. How We Use Your Information

We use your information for the following purposes:

• To provide and improve the Website and our services.
• To manage event registrations, communications, and updates for ESPRM 2026.
• To send you newsletters, promotional materials, or other information (with your consent where required).
• To comply with legal obligations and protect our rights.
• To analyze Website usage and enhance user experience.

4. Legal Basis for Processing

We process your personal data based on:

• Your consent (e.g., for newsletters).
• The necessity to fulfill a contract (e.g., event registration).
• Our legitimate interests (e.g., improving the Website), provided these do not override your rights.
• Compliance with legal obligations.

5. Sharing Your Information

We may share your information with:

• Service Providers: Third parties who assist us with Website hosting, event management, or analytics (e.g., Google Analytics).
• Partners: Organizations collaborating with ESPRM for the 2026 event, only with your consent where required.
• Legal Authorities: If required by law or to protect our rights.

We ensure that any third parties comply with appropriate data protection standards.

6. Cookies and Tracking Technologies

We use cookies and similar technologies to enhance your experience, analyze usage, and deliver personalized content. You can manage your cookie preferences through your browser settings.

7. Data Retention

We retain your personal data only for as long as necessary to fulfill the purposes outlined in this Privacy Policy, or as required by law. For example, event registration data may be kept until the conclusion of ESPRM 2026, unless you request deletion earlier.

8. Your Rights

Depending on your location (e.g., within the EU), you may have the following rights:

• Access, correct, or delete your personal data.
• Restrict or object to processing.
• Request data portability.
• Withdraw consent at any time (where processing is based on consent).

To exercise these rights, contact us at [email protected].

9. Data Security

We implement reasonable technical and organizational measures to protect your personal data from unauthorized access, loss, or misuse. However, no online system is completely secure, and we cannot guarantee absolute security.

10. International Data Transfers

If you are located in the European Economic Area (EEA), your data may be transferred to countries outside the EEA (e.g., for hosting or analytics). We ensure such transfers comply with applicable data protection laws, using safeguards like Standard Contractual Clauses.

11. Changes to This Privacy Policy

We may update this Privacy Policy from time to time. Changes will be posted on this page with an updated "Last Updated" date. Your continued use of the Website after changes constitutes acceptance of the revised policy.

12. Contact Us

If you have questions or concerns about this Privacy Policy, please contact us at:

Email: [email protected]

Last Updated: March 14, 2025